Privacy Policy

1.1 Purpose

Eat Speak Play is committed to protecting the privacy of personal information we collect and hold about individuals.

Eat Speak Play complies with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth), other privacy laws that govern how private sector health service providers like (name of practice) handle your personal information (including your health information), and Speech Pathology Australia’s Code of Ethics (2010).

This Privacy Policy explains how Eat Speak Play manages the personal information we collect, use and disclose.

Eat Speak Play is a private paediatric intervention practice.

2. PART 2 – HOW Eat Speak Play HANDLES YOUR PERSONAL INFORMATION

2.1 Eat Speak Play Legal Obligations

In order to provide you with the health care services that you have requested, Eat Speak Play will need to collect and use your personal information. If you provide incomplete or inaccurate information to us or withhold personal and health information from us we may not be able to provide you with the services you are seeking.

2.2 What information does Eat Speak Play collect?

We will only collect the information we need for the particular function or activity we are carrying out.

We collect information from you that is necessary to provide you with assessment/therapy services and to manage our relationship with you. The information we collect includes: your name, date of birth, address, health fund details and information about your health history and family history. We require this information to assist the therapist to diagnose and treat you.

2.3 How does Eat Speak Play collect health information?

We will usually collect your health information directly from you. Sometimes, we may need to collect information about you from a third party (such as a relative or another health service provider, only with your consent).

2.4 How does Eat Speak Play use your information?

Eat Speak Play uses your personal information for the purpose you have given the information to us. We will use your information to provide therapy services to you, to manage our relationship with you and to contact you in relation to matters concerning your care. We may also use your information for other purposes permitted under the Privacy Act 1988.

Who might we disclose your information to?

We may disclose your information to the following people:

(a) Disclosure to other health professionals involved in your treatment

Your personal information will generally only be used by the therapist involved in your care, however on occasion your care may be provided by a number of health professionals (for example., speech pathologist, occupational therapist and/or psychologist) working or consulting together. We may disclose your information to these health professionals as part of the process of providing your care and to other health professionals involved in your care with your consent.

(b) The referrer

Eat Speak Play will usually send a discharge summary to the referrer (i.e., your medical practitioner) following discharge from Eat Speak Play or at other times, as required for your care.

If you do not wish us to provide a copy of your discharge summary to the referrer you must let us know. Also, if the referrer’s details have changed, please let us know.

We may provide information about your condition to a parent, or other relatives/responsible people involved in your child’s care unless you tell us that you do not wish us to disclose your health information to any such person.

(d) Other uses and disclosures

In order to provide the best possible environment in which to treat you, we may also use or disclose your personal and health information where necessary for:

· activities such as quality assurance processes, accreditation, audits, risk and claims management, patient satisfaction surveys and staff education and training;

· invoicing, billing and account management;

· to liaise with your health fund, Medicare and where required provide information to your health fund, Medicare to verify treatment provided to you;

· the purpose of sending you standard reminders, for example for appointments and follow-up care, by text message or email to the number or address which you have provided to us.

(e) Other uses with your consent

All clients are automatically linked to our Mailchimp mailing list, which is used to provide clinic updates. You may unsubscribe at any time if you wish.

Please note that we will only use your information for these purposes. We do not disclose your personal information to any individual or organisation outside Australia

2.5 Access to and correction of your health information

You have a right to access the personal and health information that we hold about you. You can also request an amendment to your personal and health information should you believe that it is inaccurate.

If we do not agree to change your medical record/personal information in accordance with your request, we will permit you to make a statement of the requested changes and we will enclose this with your record.

Should you wish to obtain access to or request changes to your health record you can ask for our Clinical Manager who can give you more detailed information about Eat Speak Play access and correction procedure.

Please note that Eat Speak Play may recover reasonable costs associated with supplying this information to you.

2.6 Data Quality

Eat Speak Play will take reasonable steps to ensure that your personal information which we may collect, use or disclose is accurate, complete and up-to-date.

2.7 Data Security

Eat Speak Play will take reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification or disclosure. We use technologies and processes such as access control procedures, network firewalls, encryption and physical security to protect your privacy.

Eat Speak Play will destroy or permanently de-identify any of your information which is in its possession or control and which is no longer needed for the purpose for which it was collected provided Eat Speak Play is not required under an Australian law or court/tribunal or otherwise to retain the information.

2.8 What to do if you have a complaint about privacy issues

If:

(a) you have questions or comments about this Privacy Policy;

(b) Eat Speak Play does not agree to provide you with access to your personal information; or

You can lodge a complaint with or contact our Clinical Manager on the details below. We will promptly review your complaint and provide a response to you.

2.9 How to contact us if you have a complaint about privacy issues

By letter: Clinical Manager, Eat Speak Play (Shop 5 31 Clareville Ave Sandringham NSW 2219)

By email: hello@eatspeakplay.com.au

By telephone: 02 8592 6186

PART 3 – HOW EAT SPEAK PLAY HANDLES YOUR PERSONAL INFORMATION WHEN YOU VISIT OUR WEBSITE

This section of our Privacy Policy explains how we handle your personal information which is collected from our website: www.eatspeakplay.com.au

This Privacy Policy applies to your use of our website and the use of any of the facilities on our website.

3.1 Collection

When you use our website, we do not attempt to identify you as an individual user and we will not collect personal information about you unless you specifically provide this to us.

Sometimes, we may collect your personal information if you choose to provide this to us via an online form or by email, for example, if you:

· submit a general enquiry via our contacts page;

· submit a registration form for one of our programs;

· register to receive eNewsletters; or

· send a written complaint or enquiry to our Clinical Manager.

When you use our website, our Internet Service Provider (ISP) may record and log for statistical purposes the following information about your visit:

• your computer address;

• your top level name (for example, .com.,gov., .org, .au etc.);

• the date and time of your visit;

• the pages and documents you access during your visit; and

• the browser you are using.

Our web-site management agent may use statistical data collected by our ISP to evaluate the effectiveness of our web-site.

3.2 Cookies

A "cookie" is a device that allows our server to identify and interact more effectively with your computer. Cookies do not identify individual users, but they do identify your ISP and your browser type.

This website uses temporary cookies. This means that upon closing your browser, the temporary cookie assigned to you will be destroyed and no personal information is maintained which will identify you at a later date.

Personal information such as your email address is not collected unless you provide it to us. We do not disclose domain names or aggregate information to third parties other than agents who assist us with this website and who are under obligations of confidentiality. You may be able to configure your browser to accept or reject all cookies and to notify you when a cookie is used. We suggest that you refer to your browser instructions or help screens to learn more about these functions. However, please note that if you configure your browser so as not to receive any cookies, a certain level of functionality of the Eat Speak Play website and other websites may be lost.

3.3 Links to third party websites

We may create links to third party websites. We are not responsible for the content or privacy practices employed by websites that are linked from our website.

3.4 Use and disclosure

We will use any personal information collected via our website in accordance with our privacy policy.

PROCEDURE

1. Train staff

It is critical that all staff within the practice receive privacy training. Induction of new staff and training and regular retraining of existing staff is paramount to ensuring that all staff members (including support staff) have the necessary knowledge and skills to be able to follow privacy policies and procedures in your practice. This must be read whilst each employee is inducted.

2. Inform clients about your Privacy Policy and complaints procedure through intake form/therapy contract:

The Privacy Act stipulates that on request clients should be provided with a copy of the health provider’s Privacy Policy. The policy will be displayed in the waiting room, and all clients will sign a consent and privacy form upon enrolment.

3. Conduct annual privacy audits and review your Privacy Policy

Eat Speak Play will conduct privacy audits, review their Privacy Policy and retrain staff at least annually, but more frequently if required.